Why apply? We are a multi-award winning, nationally recognised society and being a part of it is a great opportunity to develop various skills, have a unique highlight on your CV, greatly expand your network of contacts and gain experience in running an organisation on your own. Make no mistake, this is a serious commitment, but a highly rewarding one that is bound to bring you plenty of benefits during and after University. All EngSoc executive positions will be on your HEAR Report (a statement of your results upon graduating), so employers will have official documentation of your position.
NOMINATIONS ARE CLOSED FOR 2019/20 EXECUTIVE POSITIONS. Click here to see the list of nominees.
You may nominate yourself for any combination of up to two positions, except a combination of President and Vice President.
To apply, please email your manifesto to email@example.com in a single PowerPoint slide format. Please clearly state which position(s) you are applying for. You will receive a reply confirming your nomination - if you do not receive a reply within a few hours, please send a message to our Facebook Page.
Elections for the 2019/20 Executive Team will be held on Tuesday, 19th February 2019 (Click for FB Event) in the PLT. Candidates for all positions will deliver a maximum one-minute speech accompanying their manifesto, followed by audience questions. Voting will be carried out using the Single Transferable Vote system.
Candidates for Vice President, Secretary, and Treasurer may deliver a maximum 1.5 minute speech.
Candidates for President may deliver a maximum 2 minute speech.
If for any reason you are unable to attend the elections, but you would like to run for a position or vote in absentia, please contact firstname.lastname@example.org - the deadline for this is 19th February 2019 at 3PM.
Please note that you will need to have been a member of the society for this year two weeks prior to the elections to vote for a candidate.
Below is a list of all 17 Executive Positions available for 2019/20:
The two most important qualities for all members are commitment and flexibility: Committed team member benefit the entire team, allowing for smooth operation of the Society. Inevitably, the unique challenges that arise require the team to be flexible and operate outside their roles.
The president is the leader and figurehead of the society. They define a vision as well as set specific goals and objectives for the year.
- Leading and supporting the Exec Team to run the society’s activities
- Managing relationships with internal and external partners, including securing sponsorship
- Ensuring the society’s continuity beyond their tenure
- Keeping the society open and inclusive to all
- The role of President is demanding, and candidates will need to be highly organised to keep track of the various activities of such a large society
- The President must be confident enough to act as a leader and mentor to their team and the society as a whole
- The President must be an effective delegator, prioritising both the development of their team and the efficient completion of tasks
- Throughout their tenure, the President will need to be highly driven in order to face the various unique challenges that will likely arise
The Secretary helps run things smoothly in the society. They organise and chair meetings, book rooms, write minutes and communicate what is going on to your members, to keep them interested and involved. The Secretary may be asked to support other areas of the society, such as admin and event planning.
- Organising the weekly executive meetings and taking minutes
- Coordinating with other exec members to ensure that the actions discussed in meetings are carried out successfully and within deadline.
- Generally responsible for making sure the other exec members are able to fulfil their roles and stepping in where necessary if such a problem arises
- Writing the weekly emails which are distributed to all members of the society
- The Secretary must be versatile and organised, with the ability to quickly respond to sudden changes or urgent matters
- The Secretary must be an accurate and concise communicator – much of their responsibility involves producing written documents (minutes/emails)
- The Secretary must be a coordinator and a motivator, pushing the team to achieve their best
HEAD OF SPONSORSHIP
The Head of Sponsorship leads the sponsorship hunt over the summer holidays and autumn, liaises heavily with the President to decide strategic aims for the year and liaises with the Treasurer to create sponsorship contracts
- Preparing a sponsorship proposal plan and promoting it to prospective sponsors with the goal of creating lasting relationships
- Maintaining existing internal and external sponsorship
- Acting as a Managing Director of the Warwick Engineer magazine; working with the Head of Marketing to ensure that three issues are delivered on time
- Handle applications to prominent awards bodies
- The Head of Sponsorship must be a confident networker, including proactively going to careers fairs and networking events to meet prospective sponsors or partners
- The Head of Sponsorship must be able to liaise with and respond to companies in a professional and timely manner and prepare stakeholder reports to keep sponsors updated about our activities
- The Head of Sponsorship must be organised and have good communication skills
HEAD OF OUTREACH & SAFETY
The Head of Outreach coordinates the society’s outreach team and works with partners to deliver Widening Participation events (designed to promote studying Engineering at University). The Outreach Team is split into various sub-groups
- Lead the outreach team, from recruiting members, supporting training and managing events
- Contact local schools and youth groups to arrange sessions, as well as helping with events organised by partners
- Support the society’s operations and events, particularly with the conferences, by supplying Oureach Team Members
- Conduct Risk Assessments on the Society’s events
- The Head of Outreach must be organised as they need to keep track of a large team
- The Head of Outreach must be a leader and communicator, setting a standard for the rest of the Outreach team to follow
- The Head of Outreach must be able to work closely with university staff, so it is desirable to have been involved within the team before
The careers director is primarily responsible for organising the many regular careers events throughout the year – this involves planning in advance and working with various companies to ensure that the Society provides a steady stream of careers support
- Organising a regular careers series (EngCafé), including coordinating a team to run them
- Ensuring that sessions are interactive and relevant to members
- Supporting other areas of the Society where possible
- The Careers Director must be proactive and professional in securing speakers from companies; often this will involve working with key sponsors.
- The Careers Director must be very organised; running events requires a lot of logistical work to be done in advance
- The Careers Director must be a willing leader, setting an example for the entire event team
HEAD OF PUBLICITY
Publicity is essential to the running of every society, especially one as large as EngSoc. The Head of Publicity manages our Facebook Page, Account and Groups as well as our Instagram Account and plans strategies, both digital and active, for all events. This tends to include a mix of social media posts, flyering, lecture shout outs and getting as many team members involved as possible.
- Creating a publicity strategy for the year ahead, for all events - especially a Fresher's Week project to gain a lot of members early on
- Managing all social media accounts, including liaising with Outreach to recruit a team if necessary
- Taking care to promote each event appropriately – flagship conferences require much more attention than relatively smaller careers events
- The Head of Publicity must be approachable and enthusiastic, and willing to engage members and non-members alike
- The Head of Publicity must be good with social media (Facebook and Instagram) and innovative - a good marketing campaign can determine attendance at events significantly
- The Head of Publicity must be highly organised – dealing with the vast quantity of events can be challenging with an unstructured approach
HEAD OF MARKETING
The Head of Marketing is one of the leaders of the Society’s communication efforts, working with the Head of Publicity and Head of Design to promote the Society’s events, as well as handling other marketing responsibilities such as the Warwick Engineer magazine and the Science Media Team.
- Liaising with the Science Media Team to ensure videos are filmed, potentially involving creating a team from the Outreach members pool
- Handling orders for merchandise, including potentially looking into selling Society merchandise
- Supporting the Publicity and Design roles where possible, including graphic design work
- Acting as a Managing Director of the Warwick Engineer magazine; working with the Head of Sponsorship to ensure that three issues are delivered on time
- The Head of Marketing must be creative, organised and be able to work to deadlines; effective communication with the Executive Team is essential to understand the latest event updates
- The Head of Marketing must be a good team player and communicator in order to form the Magazine team and work with the Science Media Team
- The Head of Marketing must be thorough, ensuring consistency across all their various teams
HEAD OF SOCIALS (x2)
(Two positions available)
This role involves the planning and overseeing of regular socials, Society formals/balls and a potential tour. Socials are incredibly important at engaging members, making them have fun at University, and providing unity within the society.
Planning and promoting the formal events (e.g. society ball). Large tasks in themselves, it may be necessary to assemble a committee Planning and running regular socials over the year including alcoholic and non-alcoholic orientated Planning and promoting a potential tour Leasing with the relevant Executive Members to ensure relevant paperwork gets filled out on time
- The Heads of Socials must be fun, creative, outgoing, energetic and organised to be good at planning and executing memorable events, both big and small
- The Heads of Socials must be enthusiastic and encouraging to members and non-members alike
- The Heads of Socials must maintain an active presence within the Society, to hold members’ interest
The Vice President supports the President in leading the society. In particular, this involves working with the Events Director to take responsibility of the larger events of the year (Week 0, Conferences, Borderless, Ball, Elections, etc.) and taking on various supporting tasks for the Society.
- Organising the society’s conferences, which each year brings hundreds of students and industry leaders together to talk about topics relating to technology, energy, sustainability and more!
- Communicating with a wide range of organisations and bodies to source speakers
- Acting as a leader for the society
- In charge of wellbeing support, including attending SU welfare training
- The Vice President must be very organised and driven in order to plan and run large events
- The Vice President needs to possess event management, communication, and time management skills
- The Vice President must be a willing and vocal leader in order to lead large event teams and support the rest of the Executives
The Treasurer is directly responsible for the society's finances, both in the long term and in the day-to-day operation of the society.
- Overseeing and maintaining current finances, requiring numerical competency, attention-to-detail and an understanding of the financial statements
- Preparing a forecast for the year ahead - preparing financial planners for each main event
- Keeping track of sponsorship payments and working with the SU to ensure smooth operation of the Society’s accounts
- Keeping up-to-date with the SU finance system to ensure payments and reimbursements can be made promptly and only valid spending is approved
- The Treasurer will need to build good relationships with the relevant SU coordinators and finance staff to help speed things through
- The treasurer must be organised and maintain your own account of society finances instead of solely relying on the SU’s system
- The Treasurer must be proactive in supporting sponsorship acquisition and filling out required forms
The Events Director works with the Vice President to directly plan the Society’s many large events: including Week 0, conferences, forums, ball, tour, elections, etc.
- Organising the society’s conferences, forums, elections and any other large-scale events
- Working with the Vice President to form teams for these events
- Acting as a leader and delegator for the society
- Recruitment of Year 1 Ambassadors at the beginning of the year
- The Events Director needs to be highly organised and effective at both time management and communication in order to coordinate large teams
- The Events Director needs to be a willing and vocal team leader, working with a big group to run Engineering Society’s many events
- The Events Director should be a confident networker, as they will need to contact many experienced external parties
The Academic Director plans support sessions to aid students with their studies, while also supporting the Careers Director and Head of Industrial Relations to run regular careers events throughout the year.
- Supporting members by organising academic sessions to offer course support. This includes: Summer Exam Support, Study Spaces, How to Write a Lab Report, January Exam Support, etc.
- Overseeing and occasionally planning regular careers events, particularly with an emphasis on making them more interactive
- Supporting the wider Society during downtime, and making sure to keep up to date with academic requirements of first years
- The Academic Director must be academically capable, with a good understanding of the course
- The Academic Director must be confident and driven in order to run large sessions
- The Academic Director must be highly organised to be able to plan sessions ahead of time
HEAD OF INDUSTRIAL RELATIONS
The Head of Industrial Relations organises our very popular off-campus site visits to engineering companies and research centres, liaises with various institutions (IET, IMechE) and supports the careers event series as well as conferences.
- Planning and organising an interesting and varied calendar of site visits
- Working closely with the Treasurer, Head of Sponsorship and SU to ensure all trips are financed and planned in advance
- Promoting the site visits to all members. Helping to sell tickets for events, including 'PDR Point Packages'
- Undergo First Aid Training, acting as a designated Fist Aider for site visits and other events
- The Head of Industrial Relations must be organised and meticulous, as planning packs will need to be submitted to the SU months in advance
- The Head of Industrial Relations must be an effective communicator, being able to liaise with and respond to companies in a professional and timely manner, as well as to manage large groups of people on a site visit
- The Head of Industrial Relations must be a team player, as the role requires working with many others to run the visits as well as regular careers events
HEAD OF DESIGN
The Head of Design is responsible for the ‘look’ and design standards of the Society, which involves designing materials to help promote the society’s events and determining themes and colour schemes for such events. Marketing is a big job, so it may be necessary to recruit a team of graphic designers from the Outreach team.
- Designing our physical media (including flyers, posters, banner stands etc) and our online content (wall banners, posters). Stay on top with marketing trends around campus to stay competitive as a society
- Producing a theme and content for our bigger events, including conferences, balls, arrivals weekend and Welcome Week (in conjunction with the event organisers)
- Designing and overseeing the production of society clothing and giveaways with the Head of Publicity and Head of Marketing
- Working closely with the Head of Publicity and keeping to a publicity schedule
- The Head of Design must be experienced with graphic design software (e.g. Adobe Photoshop / GIMP)
- The Head of Design must be creative, organised and be able to work to deadlines; effective communication with the Executive Team is essential to understand the latest event updates
- The Head of Design must have high attention-to-detail - always checking their work very carefully (e.g. for spelling, mistakes, up-to-date content)
HEAD OF TECHNOLOGY
The Head of Technology manages all the tech behind the Society, with direct responsibility over managing the society’s website, email platform, clickers and PDR point scanners at events. They must also liaise with the University to book out screens and digital signage as well as manage the Society’s storage drive
- Managing the website and email platform
- Working heavily with Secretary to ensure good flow of communication internally.
- Supporting marketing campaigns and staying on top of the society activities.
- The Head of Technology must be someone with a passion for technology; programming skills (preferably Python) are desirable, but not mandatory.
- The Head of Technology must be someone with an eye for detail, ensuring that promotions on the website are accurate and aesthetically pleasing
- The Head of Technology must be diligent and thorough, ensuring that technology functions properly before, during and after an event (e.g. PDR Scanners, Microphones, Cameras, etc.)
The Sports Director is a new role, assuming responsibility for Engineering Society’s sports teams. In 2019-2020, this will involve the following:
- Maintaining all three Men’s football teams and assembling at least one Women’s team – this includes making sure there is a captain for all teams
- Looking into obtaining Kit and Sponsorship, aided by other executive members
- Ensuring that Sports team members are integrated into the Society (e.g. Joint socials, awards at the Ball, etc.)
- Supporting the Society where possible
- The Sports Director should ideally already be involved with an EngSoc team and have an understanding of Warwick Sport
- The Sports Director must be proactive and outgoing in order to create new teams and manage existing ones
- The Sports Director must be organised in order to deal with the logistics of overseeing the various teams and working with the rest of the Executive Team